Effective Date: May 23, 2025
We At Susquehanna Valley Soccer Club (“SVSC,” “we,” “us,” or “our”), we are committed to protecting the privacy of our website visitors, particularly parents and guardians of children enrolled in our youth soccer programs. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in compliance with applicable laws, including the Children’s Online Privacy Protection Act (COPPA).
1. INTRODUCTION
Susquehanna Valley Soccer Club is a community-based youth soccer organization serving families in Central Pennsylvania. Our website, www.svscsoccer.org, provides information about our programs, facilitates registration, and communicates club updates and events.
2. DATA COLLECTED
We collect the following types of information:
- Parent/Guardian Information: Full name, email address, phone number, and mailing address provided during registration or communication.
- Child Participant Information: Child’s name, age, date of birth, medical conditions (if relevant for safety), and emergency contact details.
- Account Information: Username and password for accounts created on our website (if applicable).
- Contact Form Submissions: Any personal information voluntarily submitted through our contact forms or email inquiries.
- Usage Data and Cookies: Non-identifiable data, such as browser type, pages visited, and time spent on our site, collected via cookies and tools like Google Analytics.
Note: We do not collect or process payment information directly on our website. Payments are handled through secure third-party processors (e.g., [insert payment processor name]).
3. How We Use Your Information
We use your information solely for the following purposes:
- Registering children for soccer programs and managing team placements.
- Communicating with parents/guardians about schedules, safety protocols, events, and club updates.
- Ensuring player safety and age-appropriate program placement.
- Improving our website and programs through anonymized analytics.
We do not sell, rent, or share your personal information with third parties for marketing purposes.
4. Children’s Privacy (COPPA Compliance)
Our website is directed toward parents and guardians, not children. In compliance with COPPA, we do not knowingly collect personal information from children under 13 without verifiable parental consent.
- Parental Consent: Information about children (e.g., name, age, medical details) is collected only from parents or legal guardians during registration. We verify consent through email confirmation or other reasonable methods.
- Data Use: Children’s data is used exclusively for program administration and safety purposes.
- Concerns: If you believe we have collected personal information from a child under 13 without consent, please contact us at privacy@svscsoccer.org, and we will promptly delete the information.
5. Data Storage and Security
We take reasonable measures to protect your information, including:
- Encryption: Using SSL/TLS encryption for data transmitted through our website.
- Access Controls: Limiting access to personal data to authorized club administrators.
- Data Breach Response: In the unlikely event of a data breach, we will notify affected users within 72 hours and take immediate corrective action, as required by law.
Personal information is stored on secure servers located in the United States and retained only as long as necessary for the purposes outlined in this policy or as required by law.
6. Data Retention
We retain personal information for the duration of a child’s participation in our programs or as needed to fulfill legal obligations. When data is no longer required (e.g., after a child leaves the program), we securely delete it within 90 days, unless otherwise required by law.
7. Cookies and Analytics
We use cookies to enhance website functionality and analyze usage:
- Essential Cookies: Enable core site functions, such as account logins.
- Analytics Cookies: Collect anonymized data via Google Analytics to understand site performance (e.g., pages visited, session duration).
You can manage or disable cookies through your browser settings. To opt out of Google Analytics tracking, use the Google Analytics Opt-Out Browser Add-On. For users in jurisdictions requiring consent (e.g., EU/EEA), we obtain consent for non-essential cookies via a cookie banner.
8. Third-Party Services
We use trusted third-party services for website operations, such as:
- Google Analytics: For anonymized website usage tracking (see their Privacy Policy).
- Email Hosting: For sending club communications.
- Payment Processors: For secure payment processing (e.g., [insert processor name and link to their privacy policy]).
These providers are contractually obligated to comply with data protection laws and use your information only for the services we request. We do not allow third-party advertising or marketing on our website.
9. YOUR DATA RIGHTS
As a parent or guardian, you have the following rights regarding your and your child’s personal information:
- Access: Request to view the data we hold about you or your child.
- Correction: Update or correct inaccurate information.
- Deletion: Request deletion of your or your child’s data, subject to legal retention requirements.
- Withdraw Consent: Revoke consent for data processing at any time.
To exercise these rights, contact us at privacy@svscsoccer.org. We will respond within 30 days, as required by law.
California Residents (CCPA): We do not sell or share personal information as defined by the California Consumer Privacy Act. You have the right to know what data we collect, request deletion, and opt out of any data sharing (though we do not engage in such sharing).
EU/EEA Residents (GDPR): If you are in the European Union, we process your data based on legitimate interests (e.g., program administration) or consent. You have additional rights to restrict processing, data portability, and lodge complaints with a supervisory authority.
10. International Users
Our website is hosted in the United States and governed by U.S. law. If you access our site from outside the U.S., your data may be transferred to and stored in the U.S. We ensure appropriate safeguards for international data transfers, such as Standard Contractual Clauses for EU/EEA users.
11. Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with a revised effective date. Continued use of our website after changes constitutes acceptance of the updated policy.
12. Contact Us
For questions, concerns, or to exercise your data rights, please contact:
Susquehanna Valley Soccer Club
Email: svscsoccer@gmail.com
13. Governing Law
This Privacy Policy is governed by the laws of the Commonwealth of Pennsylvania, USA, without regard to conflict of law principles.